Kiwi Services, providers of water damage restoration services, impressed me recently with their insightful customer service. The Atlanta area had record low temperatures this January, like much of the country. Water pipes had been breaking all over town for days. I thought I was going to escape the fate so many of my neighbors met. I was wrong. Last Wednesday I came home to a stream of water flowing down my street, coming from my driveway. When I opened the garage door, I realized that stream was coming from inside the house. The source proved to be a burst pipe in the laundry room. All over those nice bamboo floors. Sigh.
Since I was late to the broken pipe party, the service providers were already inundated with repair requests. Many of the smaller water damage restoration companies in the area had full mailboxes, or busy signals. Kiwi Services answered the phone. They reacted to the demand for service by quickly staffing up for this weather event. The customer service agent advised me that Kiwi was taking contact information and calling back to schedule consultations as quickly as they could. She promised they would keep me advised, but also noted it could be a few days before a team could visit because of the high volume of requests. And keep me advised they did. Someone from the Kiwi office called twice a day to let me know they hadn’t forgotten about me, and kept me in the loop on their plans. They shared with me that they were flying in technicians from California and Arizona to help with the high demand. This made me feel like they were doing all they could, which put my mind at ease and helped me to relax. I was even quite calm. One of the reps that called said “Thank you so much for being so nice. There is actually a note on your file that you are really nice.” It’s easier to be nice when you feel assured you will be taken care of.
When the Kiwi team came out, they listened carefully to my story about how the water damage occurred, where the water traveled, and how it left the house. They thoroughly explained what needed to be done, the options available to me, the procedures they would follow, and what I could expect. They were on time and professional, even though they had been flown in from the west and were living out of hotels, working long hours. My husband brought the crew back pizza, and they were so happy to have it. When it was time to remove the drying equipment a few days later, they called ahead to make sure we knew they were coming, and within a few hours, all was finished.
So, what can you do, today, in your business, to make your customers want to be nice to you? Recommend you to friends? Write grateful blog posts about you? Here are a few things you might consider:
5 Ways to Provide Excellent Customer Service
- Answer the phone (or post) when a customer reaches out. Even if the answer is “I have no answer, just want you to know we haven’t forgotten.”
- Update customers regularly as promised, even when that is tough to do. Especially when it’s tough to do.
- Provide relevant information about new developments to show customers progress is being made.
- Listen to the customer’s story. Even if you’re pretty sure you already know what it will be, listen anyway. You might find valuable information in that story.
- Keep promises made about arrival times, services that will be delivered, and results that can be expected.
A great big thank you to Kiwi and their staff for putting in all those extra hours away from their families and traveling far and wide to get so many of us back to normal. Nicely done.
Check them out for yourself at http://www.kiwiservices.com/water_damage.htm